How To Export Contacts In KW Command

Solo agents

To export your contacts from Command, follow these steps:

1. Access the Contacts Applet:

• Log in to https://agent.kw.com using your KW login credentials.
• Click the Contacts icon on the left sidebar.

2. Export All Owned Contacts:

• Click the three dots next to the “Add Contact” button and select Export All Owned Contacts.
• A confirmation message will appear, indicating that the export is processing and will be sent to your KW Communications Email.

3. Retrieve the Exported File:

• The export process may be instant or take up to an hour, depending on the number of contacts.
• Check your KW Communications Email for an email with the subject “Contact Export” from no-reply@system.kw.com.
• Click the “Here” link in the email to download the export file. Note that this link is valid for 24 hours.

4. Export Selected Contacts:

• Use filters and search to narrow down your contact list.
• Check the box next to the contacts you wish to export (you can select up to 500 contacts at a time by adjusting the number of contacts displayed per page).
• Click the Bulk Actions drop-down and select Export.
• A confirmation message will appear, and the export file will be sent to your KW Communications Email as described above.

Team Command Accounts

Exporting contacts and mailing labels from your team Command account depends on your permission level and the ownership of the contacts. Here’s how to proceed:

Access the Team Command Account:

1. Log in to https://agent.kw.com with your Keller Williams credentials.

2. Click your name at the top right and ensure your team account is selected.

3. Click the Contacts icon on the left sidebar.

Export All Contacts or Mailing Labels:

1. Click the three dots next to the “Add Contact” button.

2. Depending on your permission level, select one of the following options:

• Standard and Enhanced Permissions:
• Export all owned contacts: Exports contacts you own in a CSV format.
• Export mailing labels (CSV) for all owned contacts: Exports mailing labels for your contacts in a CSV with address fields separated.
• Export mailing labels (PDF) for all owned contacts: Exports mailing labels in a PDF format suitable for printing on Avery 5160 labels (1” x 2-5/8”, 30 per sheet).
• Unlimited Permissions:
• Export all team contacts: Exports all contacts in the team account, regardless of ownership, in a CSV format.
• Export mailing labels (CSV) for all team contacts: Exports mailing labels for all team contacts in a CSV with address fields separated.
• Export mailing labels (PDF) for all team contacts: Exports mailing labels for all team contacts in a PDF format suitable for printing on Avery 5160 labels.

3. A confirmation message will appear indicating that the export is processing and will be sent to your KW Communications Email.

Retrieve the Exported File:

• The export process may be instant or take up to an hour, depending on the number of contacts.
• Once the export is finished, you’ll receive a notification. Refresh the page in Command, click the Command Notifications icon, and then click the link to download the export file.

Export Selected Team Contacts:

Only Rainmakers and team members with Unlimited permissions can export selected team contacts:

1. Use filters and search to narrow down your contact list.

2. Check the box next to the contacts you wish to export (you can select up to 500 contacts at a time by adjusting the number of contacts displayed per page).

3. Click the Bulk Actions drop-down and select one of the export options:

• Export: Exports the selected contacts in a CSV format.
• Export Mailing Labels: Exports mailing labels for the selected contacts in a CSV with address fields separated.
• Export Mailing Labels as PDF: Exports mailing labels in a PDF format suitable for printing on Avery 5160 labels.

4. A confirmation message will appear, and once the export is finished, you’ll receive a notification. Refresh the page in Command, click the Command Notifications icon, and then click the link to download the export file.